Candlestar
Invoice Management
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Password
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Dashboard
Candlestar · Prix Pictet invoice flow
+ New invoice
Send batch →
Project budgets
Manage projects
Project
Budget
Invoiced
Remaining
Usage
Submit & review
Add invoices, amend or delete, then mark ready to send
Add invoice
All
Draft
Ready to send
Advance paid
Inv #
Date
Project
Supplier
Details
Amount
Pay due
Status
Send to client
Batch ready invoices and send to client
Invoices ready to send
Sort by CS Inv # (A→Z)
Inv #
Date
Project
Supplier
Details
Amount
Supplier file
CS Inv #
CS Invoice PDF
Send batch
Recipient name *
Recipient email *
Batch reference
Preview email
Confirm & send to client ✉
Previously sent batches
Sent date
Batch ref
Sent to
Invoices
Total
Status
Payment tracker
Mark client payments received, then pay each supplier
Awaiting client payment
Ready to pay suppliers
Inv #
Date
Project
Supplier
Details
Amount
Status
Due date
Received
Action
Completed & archive
All invoices fully paid and closed
Export CSV
Inv #
Date
Project
Supplier
Details
Amount
Sent
Inv. file
Pay conf.
Undo
Projects & budgets
Manage projects, set budgets, track invoice allocation
+ Add project
Project
Budget
Invoices
Invoiced
Remaining
Usage
Status
Batch details
✕
Inv #
Date
Project
Supplier
Details
Amount
File
Close
Users
Manage team access and permissions
+ Add user
Name
Email
Role
Module access
Actions
Pending invitations
Invited but haven't set up their account yet
Name
Email
Role
Invited
Actions
Add invoice
Fill in the supplier invoice details
✕
Invoice # *
Project *
— Select —
Supplier / Company *
Invoice date *
Details *
Currency
GBP — British Pound (£)
USD — US Dollar ($)
EUR — Euro (€)
CNY — Chinese Yuan / RMB (¥)
JPY — Japanese Yen (¥)
CHF — Swiss Franc
AUD — Australian Dollar (A$)
CAD — Canadian Dollar (C$)
HKD — Hong Kong Dollar (HK$)
SGD — Singapore Dollar (S$)
INR — Indian Rupee (₹)
KRW — South Korean Won (₩)
THB — Thai Baht (฿)
MYR — Malaysian Ringgit (RM)
IDR — Indonesian Rupiah (Rp)
PHP — Philippine Peso (₱)
TWD — Taiwan Dollar (NT$)
BRL — Brazilian Real (R$)
AED — UAE Dirham (د.إ)
SAR — Saudi Riyal (﷼)
NOK — Norwegian Krone (kr)
SEK — Swedish Krona (kr)
DKK — Danish Krone (kr)
NZD — New Zealand Dollar (NZ$)
TRY — Turkish Lira (₺)
ZAR — South African Rand (R)
PLN — Polish Zloty (zł)
CNH — Offshore Chinese Yuan (¥)
Due for payment
(auto +30d, editable)
Foreign amount
Amount (GBP £)
*
↻ Live rate
Mark as advance paid to supplier
(prevents duplicate payment)
Invoice file (optional)
Choose file
or drag and drop
PDF, JPG or PNG
📄
✕
Cancel
Save & mark ready
Save as draft
Pay supplier — upload confirmation
Attach payment confirmation (required)
✕
Payment date
Payment reference / notes
Payment confirmation file
(optional)
Choose file
or drag and drop
PDF, JPG or PNG (optional)
📄
✕
Cancel
Mark paid to supplier
Add project
✕
Project name *
Budget (£)
Prior spend (£)
— amount already spent before this system
Status
Active
Completed
On hold
Cancel
Save project
Invite user
An invitation email will be sent from Invoice Tracker
✕
Full name *
Email *
Role
Standard
Admin (full access)
Password (leave blank = send invite)
Module access
— click to toggle
Dashboard
Submit & review
Send to client
Payment tracker
Archive
Projects & budgets
ℹ Admin users have access to all modules automatically.
Cancel
Send invitation ✉
Request bank details
Send a request to a colleague
✕
Send request to *
— Select colleague —
Or enter email manually
Message (optional)
Cancel
Send request
⚠ Overdue to send
Invoices past their send-by date
✕
Inv #
Supplier
Details
Amount
Due date
Close
💳 Overdue — payment not received
Sent to client but payment not yet received
✕
Inv #
Supplier
Details
Amount
Sent
Due
Close
Edit archived invoice
Amend details — status preserved
✕
Invoice #
Invoice date
Supplier
Project
Details
Amount (GBP £)
Cancel
Save changes
Mark payment received
Enter the date payment was received
✕
Date payment received *
Reference / notes (optional)
Cancel
Confirm received
Project breakdown
✕
Inv #
Date
Supplier
Details
Amount (GBP)
Status
File
Close
Batch details
✕
Inv #
Date
Project
Supplier
Details
Amount
File
Close